Minutes

Monday July 29, 2024, from 7:08PM to 7:20PM

Topic: July 2024 HOA BOARD MEETING (All WCN neighbors were invited to attend the WCN HOA BOARD MEETING via Zoom where lot owners could listen to and or participate in the meeting.)

MEETING MINUTES, from 7:08PM TO 7:20PM: WCN HOA BOARD MEETING HELD via ZOOM

Planned 7:00pm Start but began at 7:08PM due to technical difficulty. 

-11 residents logged-on via Zoom. 

1. CALL TO ORDER (GREG)

a. TIME: 7:08 PM TO 7:20 PM

b. DATE: JULY 29, 2024

c. LOCATION: ZOOM MEETING

2. MEETING EXPECTATIONS (GREG)

a. CONSENT TO BEING RECORDED

b. DO OUR BEST TO KEEP MEETING TO AN HOUR

c. TIME AT END FOR RESIDENT COMMENTS

3. ROLL CALL (GREG)

a. SECRETARY, GREG GOODE

b. TREASURER, JEAN BINGHAM

4. PURPOSE OF HOA BOARD (JEAN)

a. PLEASE REFER TO THE WEBSITE AT WWW.WHISPERCREEKNORTHHOA.COM FOR MEETING UPDATES.

b. WHISPER CREEK NORTH HOA ALSO HAS A FACEBOOK PAGE (WCN HOA) THAT WILL INCLUDE NOTICE OF UPCOMING MEETINGS.

c. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM.

d. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT EFFICIENTLY, FAIRLY AND WITHOUT PREJUDICE FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD. 

e. THE BOARD CONTINUES TO WORK WITH THE VILLAGE OF MOKENA ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS LOCATED WITHIN OUR SUBDIVISION. 

5. FINANCIAL REPORTS (JEAN)

a. FINANCIAL REPORTS ARE COMPLETED AND AVAILABLE FOR JANUARY 1, 2024, THROUGH MARCH 31, 2024, AND APRIL 1, 2024, THROUGH JUNE 30, 2024. PLEASE PROVIDE A WRITTEN REQUEST TO DIRECTOR@WHISPERCREEKNORTHHOA.COMFOR COPIES OF THE FINANCIAL STATEMENTS.

b. WE WILL NOT POST ANY FINANCIAL INFORMATION ON THE WEBSITE OR FACEBOOK AS IT IS SENSITIVE MATERIAL THAT SHOULD BE RESTRICTED TO RESIDENTS OF WHISPER CREEK NORTH ONLY.

OLD BUSINESS:

6. APPROVAL OF MINUTES (JEAN)

a. MOTION TO APPROVE MARCH 13, 2024, ZOOM MEETING MINUTES 

i. BOARD MEMBER VOTE: 

1. GREG: YES___X___ NO_______

2. JEAN: YES___X___ NO_______

a. MOTION PASSED.

7. EXISTING MAILBOX REPAIRS (JEAN)

a. UPDATE TO ADVISE HOMEOWNERS THAT MAILBOXES ARE A PERSONAL RESIDENTIAL EXPENSE AND NOT SOMETHING THAT THE HOA IS RESPONSIBLE FOR. THE MAILBOX REPAIR ASSISTANCE PROGRAM IS STILL AVAILABLE TO RESIDENTS. CHECK THE WEBSITE AT WWW.WHISPERCREEKNORTHHOA.COM FOR DETAILS. 

NEW BUSINESS:

8. APPROVAL OF NEW BOARD MEMBER (JEAN)

a. MOTION TO ACCEPT THE LETTER OF INTENT FROM GLEN MARKOWSKI FOR THE OPEN BOARD POSITION EFFECTIVE JULY 30, 2024, THRU AUGUST 2025. GLEN’S WAS THE ONLY LETTER OF INTENT RECEIVED FOR THE OPEN BOARD MEMBER POSITION AND ACCORDING TO IL STATUES AND ADVICE OF OUR ATTORNEY, NO FORMAL ELECTION IS REQUIRED FOR THIS APPOINTMENT.

1. BOARD MEMBER VOTE: 

2. GREG: YES___X___ NO_______

3. JEAN: YES___X___ NO_______

a. MOTION PASSED.

9. FLAGS (GREG)

a. WHISPER CREEK NORTH HOA IS ACCEPTING DONATIONS OF FLAGS (3 X 5 OR 4 X 6 IN SIZE) FOR THE BRIDGE FLAG POLES. 

10. OPEN SESSION

a. RESIDENT COMMENTS (GREG)

i. ONLY ONE PERSON TO SPEAK AT A TIME 

ii. LIMIT COMMENTS TO 2 MINUTES TO ALLOW EVERYONE TO SPEAK

iii. IDENTIFY YOURSELF AND ADDRESS OR LOT NUMBER FOR SECRETARY’S MINUTES

11. ADJOURNMENT (GREG)

Meeting Notes: One resident asked to confirm the flag size. A couple other residents inquired about lot #6. The Board explained this falls under the Village of Mokena. Any questions please contact the VOM. 

a. WITH NOTHING MORE TO DISCUSS, MEETING WAS ADJOURED AT 7:20PM. 

Wednesday March 13, 2024, from 7:00 pm to 7:13 pm

Topic: March 2024 HOA BOARD MEETING (All WCN neighbors were invited to attend the WCN HOA BOARD MEETING via Zoom where lot owners could listen to and or participate in the meeting.)

Location: ZOOM Conference Call/Meeting. Email with link was sent Friday March 1, 2024, as well as signage that were posted at several locations throughout WCN reminding residents of BOARD meeting. 

For clarity, WCN HOA BOARD MEETINGS are separate from and a different format than general membership meetings. The March 13, 2024, meeting minutes were recorded and are available to listen to by emailing a link request to director@whispercreeknorthhoa.com 

MEETING MINUTES, from 7:00PM TO 7:13PM: WCN HOA BOARD MEETING HELD via ZOOM

Planned 7:00pm Start

-18 residents logged-on via Zoom. 

1.0  7:00PM START: (JIM) 

· CONSENT TO BEING RECORDED

1.1 FINANCIAL REPORT REVIEW: (JEAN) 

· THE BOARD HAS COLLECTED ANNUAL ASSESSMENTS FROM ALL THE LOTS THAT HAVE BEEN CONVEYED FROM THE BUILDERS. OF THE 70 LOTS, 0 REMAIN UNSOLD. AS OF TODAY, MARCH 13, 2024, THE ASSOCIATION HAS COLLECTED (70) 2024 LOT ASSESSMENTS. 

· THE ASSOCIATION HAS PREPARED FINANCIAL STATEMENTS AS OF DECEMBER 31, 2023. BECAUSE OF THE CONFIDENTIAL NATURE OF THE INFORMATION, THE FINANCIAL STATEMENTS WILL NOT BE DISCLOSED ON THE HOA WEBSITE OR FACEBOOK. ANYONE WISHING TO OBTAIN A COPY OF THE FINANCIAL STATEMENTS SHOULD SEND THEIR WRITTEN REQUEST TO THE WHISPER CREEK NORTH HOMEOWNER’S ASSOCIATION EMAIL AT DIRECTOR@WHISPERCREEKNORTHHOA.COM. 

· THE 2023 WHISPER CREEK NORTH HOMEOWNERS’ ASSOCIATION FEDERAL TAX RETURN HAS ALSO BEEN PREPARED AND FILED WITH THE IRS. 

1.2 MOTION TO APPROVE AMENDED AND RESTATED COVENANTS (GREG) 7:03PM TO 7:05PM

· HOMEOWNERS’ ASSOCIATION LEGAL COUNSEL TO FILE THE AMENDED AND RESTATED COVENANTS WITH WILL COUNTY. THESE AMENDED AND RESTATED COVENANTS WILL BRING OUR COVENANTS UP TO 2023 STANDARDS SET BY THE STATE OF ILLINOIS. NO VOTE IS REQUIRED BY LOT OWNERS AS THEY ARE NOT MATERIAL IN NATURE, HOWEVER NOTICE OF THE AMENDED AND RESTATED UPDATE IS REQUIRED TO BE PART OF WHISPER CREEK NORTH HOMEOWNERS’ ASSOCIATION OFFICIAL MINUTES AT AN OPEN MEETING. SECONDED BY: JEAN

2.1  MAILBOX REPAIR PROGRAM UPDATE (JIM)

· HOA HAS HAD TWO MORE RESIDENTS TAKE ADVANTAGE OF THE ONE-TIME MAILBOX REPAIR PROGRAM FOR THIS YEAR. IF ANYONE IS STILL INTERESTED IN PARTICIPATING IN THE PROGRAM FOR 2024, PLEASE EMAIL WCN HOA AT DIRCTOR@WHISPERCREEKNORTHHOA.COM. 

· REFER TO THE 11/9/2022 BOARD NOTICE FOR FULL DETAILS. 

· REMEMBER THAT YOU NEED HOA APPROVAL PRIOR TO BEGINNING ANY MAILBOX WORK TO BE CONSIDERED FOR EIMBURSEMENT BY THE HOA AND THAT REIMBURSEMENT TAKES APPROXIMATELY TWO TO THREE WEEKS.

2.2  MOKENA CLEAN-UP DAY: (JEAN)

· MOKENA CLEAN-UP DAY IS SATURDAY, APRIL 6, 2024, FROM 9 AM – 12 PM. AS IN THE PAST FEW YEARS, WHISPER CREEK NORTH RESIDENTS HAVE JOINED IN THE CLEAN-UP EFFORTS FOR OUR NEIGHBORHOOD. PLEASE LET US KNOW IF YOU ARE AVAILABLE TO HELP OUT.  WE CLEAN UP AROUND BOTH PONDS BEGINNING AT 9 AM. 

· THERE IS A LUNCH (HOT DOGS, CHIPS AND POP) AVAILABLE AT THE VILLAGE HALL IF INTERESTED. 

· STUDENTS CAN RECEIVE COMMUNITY SERVICE HOURS FOR HELPING! PLEASE PROVIDE US WITH YOUR SCHOOL’S SERVICE HOURS FORM AND WE WILL COMPLETE IT AFTER CLEAN-UP DAY.

2.3  OPEN SESSION FOR RESIDENT COMMENTS: (GREG)

· NO COMMENTS OR CONCERNS WERE BROUGHT UP DURING THE MEETING OTHER THAN ONE RESIDENT CONFIRMING WHERE EXACTLY TO MEET AT THE POND ON CLEAN UP DAY.  

2.4  ADJOURMENT: (GREG)

· WITH NOTHING MORE TO DISCUSS, MEETING WAS ADJOURED AT 7:13PM.  

MEETING MINUTES: Wednesday October 18th, 2023, starting at 7pm

Planned 7:00pm Start

-43 residents logged-on via Zoom. 

If you are a Whisper Creek North HOA resident and wish to listen to the recording, please email director@whispercreeknorthhoa.com for a link.

1. 7:00pm Start (CALL TO ORDER (JIM)

2. MEETING EXPECTATIONS (JIM) 7:00PM 

a. CONSENT TO BEING RECORDED

b. DO OUR BEST TO KEEP TO AN HOUR

c. TIME AT THE END FOR RESIDENT COMMENTS

3. INFORMATION SOURCES OF THE HOA (JIM) 7:01PM

a. WWW.WHISPERCREEKNORTHHOA.COM FOR DOCUMENTS AND MEETING INFORMATION

b. THREE FACEBOOK GROUPS FOR WHISPER CREEK 

i. WHISPER CREEK NORTH HOA 

ii. WHISPER CREEK NEIGHBORHOOD

 iii. WHATS HAPPENING IN WHISPER CREEK NORTH

c. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM

4. BOARD PURPOSE (JEAN) 7:02PM

a. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD

b. THE BOARD WORKS WITH THE VILLAGE OF MOKENA ON ROADS, COMMON AREA, AND SIDEWALKS

c. THE BOARD WORKS WITH BEARYS LANDSCAPING ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS

5. FINANCIAL REPORT REVIEW (JEAN) 7:03PM TO 7:10PM

a. SEPTEMBER 30, 2023, INCOME AND OPERATING EXPENSES REVIEW

b. PLEASE EMAIL REQUESTS TO DIRECTOR@WHISPERCREEKNORTHHOA.COM FOR THE FINANCIAL INFORMATION

c. WE WILL NOT POST ANY FINANCIAL INFORMATION ANYWHERE

Meeting Notes: Zoom recording was paused as financials were read but are available upon request. 

6. OLD BUSINESS (JEAN) 7:11PM

a. APPROVAL OF MINUTES 

b. ABBREVIATED VERSIONS OF THE JULY  19TH MINUTES ARE ON THE WEBSITE

Meeting Notes: Jean motion to approve the July 19 minutes, approved by Jim, 2nd by Greg. 

7. NEW BUSINESS 7:12PM TO 7:13PM 

a. MAILBOX REPAIR PROGRAM UPDATE (JEAN)

Meeting Notes: As of 10-18-2023, the HOA had two more residents take advantage of the one-time mailbox repair program for this year. If you are interested in participating in the program for 2023, please email director@whispercreeknorthhoa.com. Refer to the November 9, 2022, board notice for full details. Please remember residents need board approval prior to the beginning of any mailbox work to be considered for reimbursement. Reimbursement takes approximately two to three weeks.

b. AMENDMENTS AND BY-LAWS TO BE VOTED ON (JIM)

Meeting Notes: Jim outlined the two items to be voted on. Voting to take place next Tuesday October 24, 2023, at a non-board member residents’ garage in Whisper Creek North from 5 PM to 7 PM. The two items to be voted on are the proposed changes to our current amendments and the addition of by-laws. The 10-page packet was mailed to each lot/resident on September 15, 2023.

8. OPEN SESSION FOR RESIDENT COMMENTS (GREG) 7:14PM TO 7:54PM

a. PLEASE IDENTIFY YOURSELF AND ADDRESS OR LOT NUMBER FOR SECRETARY’S MINUTES

Meeting Notes: Due to the number of participants on the call, residents were asked to be respectful of

others’ time and to try and keep their questions, concerns, and feedback to two minutes. The discussion

was primarily on the upcoming vote. Because of privacy concerns of the Whisper Creek North residents,

the details of this discussion will not be posted on a public website. However, all Whisper Creek North

residents were sent a recording of the zoom call and can also request a link to be re-sent in the future.

9. ADJOURNMENT (JIM) 7:54PM

MEETING MINUTES: July 19, 2023, MEETING HELD via ZOOM

Planned 7:00pm Start

-12 residents logged-on via Zoom. 

If you are a Whisper Creek North HOA resident and wish to listen to the recording, please email director@whispercreeknorthhoa.com for a link.

1. 7:00pm Start (CALL TO ORDER (JIM)

2. MEETING EXPECTATIONS (JIM) 7:00PM 

a. CONSENT TO BEING RECORDED

b. DO OUR BEST TO KEEP TO AN HOUR

c. TIME AT THE END FOR RESIDENT COMMENTS

3. INFORMATION SOURCES OF THE HOA (JIM) 7:01PM

a. WWW.WHISPERCREEKNORTHHOA.COM FOR DOCUMENTS AND MEETING INFORMATION

b. THREE FACEBOOK GROUPS FOR WHISPER CREEK 

i. WHISPER CREEK NORTH HOA 

ii. WHISPER CREEK NEIGHBORHOOD

 iii. WHATS HAPPENING IN WHISPER CREEK NORTH

c. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM

4. BOARD PURPOSE (JEAN) 7:02PM

a. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD

b. THE BOARD WORKS WITH THE VILLAGE OF MOKENA ON ROADS, COMMON AREA, AND SIDEWALKS

c. THE BOARD WORKS WITH BEARYS LANDSCAPING ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS

5. FINANCIAL REPORT REVIEW (JEAN) 7:03PM TO 7:13PM

a. JUNE 30, 2023, INCOME AND OPERATING EXPENSES REVIEW

b. PLEASE EMAIL REQUESTS TO DIRECTOR@WHISPERCREEKNORTHHOA.COM FOR THE FINANCIAL INFORMATION

c. WE WILL NOT POST ANY FINANCIAL INFORMATION ANYWHERE

Meeting Notes: Zoom recording was paused as financials were read but are available upon request. 

6. OLD BUSINESS (JEAN) 7:14PM

a. APPROVAL OF MINUTES 

b. ABBREVIATED VERSIONS OF THE MINUTES ARE ON THE WEBSITE

Meeting Notes: Jim motion to approve the April 19 minutes, 2nd by Greg. 

7. NEW BUSINESS 7:15PM TO 7:40PM 

a. ATTORNEY PROGRESS (JIM)

Meeting Notes: Jim provided an update with HOA’s ongoing discussion with WCN new attorneys recommended by Foxborough Estates and thus far, the HOA is happy with their overall communication and services. This firm specializes in HOA laws, rules, etc. The Board objective here is to condense and remove old jargon (removal of builder’s names, etc.), and also insure our 2007 declarations, the 2011 amendments are properly documented as well as up to date with respect to any new amendments, rules and regulations, other missing criteria/laws to protect WCN as of 2023. WCN currently does not include any bylaws for the Board. Certain changes require a resident vote and there will also be an additional fee to make all of the aforementioned up to date. This is a work in progress and there are still outstanding questions to be answered by the law firm. More to come on this situation once finalized.

b. SIGN EXPLORATION (GREG)

Meeting Notes: Greg mentioned the contacting of the three contractors who built Whisper Creek, Ginger Creek, and Foxborough monuments. Initial calls and emails were sent off requesting quotes. However, there have been zero RFQs received back from any signage company. However, with the continual delay of Boulder Ridge P4, the building of the monument is not a priority but obtaining an estimate is still a goal so WCN can evaluate the cost and decide the next move. Greg will continue to work on this project.

c. MAILBOX REPAIR PROGRAM UPDATE (JEAN)

Meeting Notes: As of 4-19-2023, four residents have already signed up to utilize the program. However, only one resident has taken advantage of the program as of July 19, 2023. The board will reevaluate the program at the end of the year and determine if it should continue for 2024.

d. 2023 POND/COMMON GRASS MAINTENANCE (JIM)

Meeting Notes: Pond and common areas are handled by the Village of Mokena (VOM) who contracted McCloud for testing and maintenance. Beary Landscaping was contracted by the VOM to maintain the mowing around the pond and common areas. WCN HOA has asked Beary to flag areas after treatments.

e. 2023 TREE REPLACEMENTS (JEAN)

Meeting Notes: Two trees were replaced by the Village of Mokena. The board expressed the importance of hearing from WCN residents (communication) of any issues they see on common areas.

f. FLOCK SYSTEM INVESTIGATION UPDATE (JIM)

Meeting Notes: ZERO response back from the company after a board zoom meeting. The board reached out several times to no avail. Too many questions and concerns with no answers to proceed at this time.

g. RED LIGHT ON STOP SIGN (JEAN)

Meeting Notes: The Village of Mokena provided/installed ONE flashing red light at the stop sign heading north bound at the corner of Whisper Creek Way and Hillcrest Drive. This was after the HOA contacted the Village about painting white lines at each stop sign in the neighborhood as well as markings and or signage the bike / walking trail just south of the bridge entering into Whisper Creek North subdivision. 

8. OPEN SESSION FOR RESIDENT COMMENTS (GREG) 7:40PM TO 7:5PM

a. PLEASE IDENTIFY YOURSELF AND ADDRESS OR LOT NUMBER FOR SECRETARY’S MINUTES

1 – Several residents on zoom call expressed concern that the flashing red light on one stop sign was not working at all. It appears WCN vehicles as well as delivery vehicles are speeding throughout the sub-division and rolling through the stop signs. Individuals are driving in the streets on e-bikes, etc. Not safe.

2 – Resident expressed concern of a temporary pool and temporary fence in Whisper Creek South, and they are allowed above ground pools but the VOM does require a permanent fence.

3 – Whisper Creek South still does not have a HOA and is currently being run by Barb with Hartz. Jim spoke with a few of the south residents in May and offered any help if need be but as of now the forming of a South HOA will be announced through the VOA first then proceeding with an election.

4 – Whisper Creek townhome situation was discussed; is available to WCN residents via Zoom recording.

9. NEXT MEETING DATE AND TIME IS WEDNESDAY OCTOBER 18TH 2023 (JIM) 7:49PM TO 7:50PM

10. ADJOURNMENT (JIM) 7:50PM

MEETING MINUTES: April 19, 2023, MEETING HELD via ZOOM

Planned 7:00pm Start

-16 residents logged-on via Zoom. 

If you are a Whisper Creek North HOA resident and wish to listen to the recording, please email director@whispercreeknorthhoa.com for a link.

1. 7:01pm Start (CALL TO ORDER (JIM)

2. MEETING EXPECTATIONS (JIM) 7:02PM 

a. CONSENT TO BEING RECORDED

b. DO OUR BEST TO KEEP TO AN HOUR

c. TIME AT THE END FOR RESIDENT COMMENTS

3. INFORMATION SOURCES OF THE HOA (JIM) 7:03PM

a. WWW.WHISPERCREEKNORTHHOA.COM FOR DOCUMENTS AND MEETING INFORMATION

b. FOUR FACEBOOK GROUPS FOR WHISPER CREEK 

i. WHISPER CREEK NORTH HOA 

ii. WHISPER CREEK NEIGHBORHOOD

 iii. WHATS HAPPENING IN WHISPER CREEK NORTH

 iiii. WHISPER CREEK DAD’S GROUP

c. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM

4. BOARD PURPOSE (JEAN) 7:04PM TO 7:06PM

a. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD

b. THE BOARD WORKS WITH THE VILLAGE OF MOKENA ON ROADS, COMMON AREA, AND SIDEWALKS

c. THE BOARD WORKS WITH BEARYS LANDSCAPING ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS

5. FINANCIAL REPORT REVIEW (JEAN) 7:06PM TO 7:10PM

a. MARCH 31, 2023, INCOME AND OPERATING EXPENSES REVIEW

b. PLEASE EMAIL REQUESTS TO DIRECTOR@WHISPERCREEKNORTHHOA.COM FOR THE FINANCIAL INFORMATION

c. WE WILL NOT POST ANY FINANCIAL INFORMATION ANYWHERE

Meeting Notes: Zoom recording was paused as financials were read but are available upon request. 

6. OLD BUSINESS (JEAN) 7:11PM TO 7:12PM

a. APPROVAL OF MINUTES 

b. ABBREVIATED VERSIONS OF THE MINUTES ARE ON THE WEBSITE

7. NEW BUSINESS 7:12PM TO 7:39PM 

a. TOWNHOME COST SHARING (JEAN)

Meeting Notes: After the financials were read, several WCH residents expressed concern about why the townhomes annual cost exceeds their budget and the 110% cap allowed stated within the covenants. The WCN board recognized the residents’ concern and stated the issue will be addressed appropriately. 

b. NEW ATTORNEY SELECTION (JIM)

Meeting Notes: The WCH Board shared their findings on retaining new legal counsel who specializes and whose primary clientele are HOAs. This allows their firm to be competitive and also allows us to utilize their expertise in this field. During the board’s interviewing process, we learned they also represent a few other HOAs in the area. A motion to proceed with the new law firm was read aloud and approved by the WCH board during the meeting. 

c. SIGN EXPLORATION (GREG)

Meeting Notes: HOA retained the contact information for the three contractors who built Whisper Creek, Ginger Creek, and Foxborough monuments. An initial call and emails were sent off requesting a quote. When received, a survey will be emailed out with the different renderings and costs associated with it. 

d. STAGERING OF BOARD TERMS (JIM)

Meeting Notes: A rotating 3-year HOA term where every year an election would take place for only one of the board positions to be voted on by the residents. This format would allow for smoother transitions and continuous forward progress to remain intact within the HOA Board.

e. MAILBOX REPAIR PROGRAM UPDATE (JEAN)

Meeting Notes: As of 4-19-2023, four residents have already signed up to utilize the program. 

f. 2023 POND GRASS MAINTENANCE (JIM)

Meeting Notes: HOA asked Beary Landscaping for proof of insurance and discussed their responsibility. 

g. SOUND WALL UPDATE (JIM)

Meeting Notes: Not a good update here. Jim was recently informed by Will County and the State of Illinois that they are not looking to do anything at this time. Jim had also then reached out to the Village of Mokena who stated it was out of their hands/control. This is very unfortunate as several WCN residents expressed the importance of a sound wall and it was heard loud and clear by your HOA. 

h. COMMON AREA (JIM) 

Meeting Notes: The Village of Mokena own communal areas. Therefore, anything planted, or items placed in public areas are prohibited. 

i. NEW RESIDENTS (JEAN)

Meeting Notes: Please welcome our new neighbors on lots #43, #55, and #61. There are three remaining lots, #23 and #6; both are currently under construction and lot #62 which is already sold. WCN will soon be fully occupied! 

j. CLEAN UP DAY (JEAN)

Meeting Notes: Friendly reminder for those participating this Saturday, meet at the pond, 9:00am. 

8. OPEN SESSION FOR RESIDENT COMMENTS (GREG) 7:40PM TO 7:5PM

a. PLEASE IDENTIFY YOURSELF AND ADDRESS OR LOT NUMBER FOR SECRETARY’S MINUTES

1 Resident expressed concern of what is allowed on a property while building is under construction, referring the box container / trailer recently placed on a lot. 

2 – Resident expressed the ongoing concern of the 199-acre property to the West of our sub-division. It was identified there is a deer-stand in a tree, continually see bonfires, trucks, and hear gunshots coming from the property. The Board recommended to continue calling the Will County police when he or anyone else sees or hears anything happening. 

3 – Resident expressed concern of a standard clean up procedure around the pond, overgrown plants, cattails, etc. by the Village of Mokena. 

4 – Resident expressed concern about the ongoing ATV issue on the east side of the subdivision. The Board recommended to continue calling the Mokena Police and the Village of Mokena when anyone sees or hears anything happening. 

Meeting Notes: The Board stated they as well will look into each of the mentioned comments and advise. 

-7:58pm Meeting adjourned 

JANUARY 18, 2023

Meeting Held on Zoom

If you are a Whisper Creek North HOA resident and wish to listen to the recording, please email director@whispercreeknorthhoa.com for a link.

Planned 7:00pm Start

1. 7:01pm Start

-15 residents and three Board Members attended via Zoom

2. MEETING EXPECTATIONS (JIM)

a. OUR GOAL IS TO KEEP THE CALL TO ONE HOUR

b. WE’LL HAVE TIME AT THE END FOR RESIDENT COMMENTS

3. INFORMATION SOURCES OF THE HOA (JIM)

a.  WWW.WHISPERCREEKNORTHHOA.COM FOR DOCUMENTS AND MEETING INFORMATION

b. FOUR FACEBOOK GROUPS FOR WHISPER CREEK

  i. WHISPER CREEK NORTH HOA

  II. WHISPER CREEK NEIGHBORHOOD

  ii. WHATS HAPPENING IN WHISPER CREEK NORTH

  iii. WHISPER CREEK DAD’S GROUP

c. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM

4. BOARD PURPOSE (JEAN)

a. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD

b. THE BOARD WORKS WITH THE VILLAGE OF MOKENA ON ROADS, COMMON AREA, AND SIDEWALKS

c. THE BOARD WORKS WITH BEARYS LANDSCAPING ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS

5. FINANCIAL REPORT REVIEW (JEAN)

a. DECEMBER 31, 2022, INCOME AND OPERATING EXPENSES REVIEW

b. PLEASE EMAIL REQUESTS TO DIRECTOR@WHISPERCREEKNORTHHOA.COM FOR THE FINANCIAL INFORMATION

c. WE WILL NOT POST ANY FINANCIAL INFORMATION ANYWHERE

d. REMINDER OF ASSESSMENTS DUE ON JANUARY 31ST

Meeting Notes: As of January 18th, the HOA had received annual assessment dues from 46 out of 69 lots; one lot (#55) unsold.

6. OLD BUSINESS (JEAN)

a. APPROVAL OF MINUTES 

b. ABBREVIATED VERSIONS OF THE MINUTES ARE ON THE WEBSITE

7. NEW BUSINESS

a. SIGN EXPLORATION (GREG)

Meeting Notes: The Village of Mokena has no copy of the original annex for WCN signage. Two forms must be completed, submitted, and approved by the Village before the WCN residents can vote on a design, cost, etc. 

b. SURVEY READOUT (JIM)

Meeting Notes: Great participation and feedback from WCN residents who responded to the Survey Monkey. WCN HOA we will be utilizing this communication platform moving forward. 

c. MAILBOX REPAIR PROGRAM (JEAN)

Meeting Notes: WCN HOA directors has approved a ONE-TIME, per mailbox, up to a maximum of $250.00 per mailbox replacement/repair rebate to homeowners who submit by email to director@whispercreeknorthhoa.com with their replacement / repair receipt. Homeowners MUST obtain authorization from Whisper Creek North HOA prior to contracting repairs of your mailbox. The Board has budgeted $2,500.00 for the budget of 2023, allowing for replacement/repairs of 10 mailboxes for the year. To clarify, labor done by homeowner will not be reimbursed, however, payment to an outside contractor can be included and will be reimbursed up to the maximum of $250.00.   

d. 2023 POND GRASS MAINTENANCE (JIM)

Meeting Notes: Jim and Mychal discussed both ponds especially the one pond in the NW corner of sub.

e. SOUND WALL UPDATE (JIM)

Meeting Notes: Major concern from residents. Jim is working with the state via email. This process will take some time but the importance of it was heard loud and clear by the HOA.  

f. DISCUSSION OF RULES AND REGULATIONS REFINEMENT (JIM)

Meeting Notes: Now that WCN home building is 99% completed, the HOA has drafted a condensed version of the rules and regulations. The goal of this redefined document is to make it easier for homeowners to review rather than having to read through the entire the original document. Please note, this refined document does not supersede the original rules and regulations. 

g. FLAG UPDATE (JIM) 

8. OPEN SESSION FOR RESIDENT COMMENTS (GREG) 

Meeting Notes: 

1 - Resident complimented the board HOA and their time and effort spent on these topics. 

2 - The 199-acre property to the West of our sub-division was discussed. It is owned by Big Farms and is currently listed on the market for $5.5 million. Much of the property is unbuildable. 

3 – Boulder Ridge Phase 4 was discussed. There was a job shutdown, but Jean did confirm there are new investors and construction will restart in Spring of 2023.  

-7:50pm Meeting adjourned

OCTOBER 26, 2022

MEETING HELD AT The Oaks in Mokena and on Zoom

Planned 7:00pm Start

1. 7:01pm Start

-7 residents attended in person and 4 attended via Zoom

2. ROLL CALL AND INTRODUCTIONS (DONE BY EACH PERSON)

PRESIDENT, JIM SZUBRYT

SECRETARY, GREG GOODE

TREASURER, JEAN BINGHAM

3. MEETING EXPECTATIONS (JIM)

a. WE HAVE THE ROOM FOR ONE HOUR AND NEED TO MEET THAT LIMIT

b. WE’LL HAVE TIME AT THE END FOR RESIDENT COMMENTS

4. INFORMATION SOURCES OF THE HOA (JIM)

a. WEBSITE AT WWW.WHISPERCREEKNORTHHOA.COM FOR DOCUMENTS AND MEETING INFORMATION

b. FACEBOOK GROUP WCN HOA THAT WILL INCLUDE NOTICE OF UPCOMING MEETINGS

c. THERE ARE THREE FACEBOOK GROUPS IN ADDITION TO WCN HOA: 

  i. WHISPER CREEK NEIGHBORHOOD

  ii. WHATS HAPPENING IN WHISPER CREEK NORTH

  iii. WHISPER CREEK DAD’S GROUP

d. EMAIL ANY QUESTIONS OR SUGGESTIONS FOR THE BOARD TO DIRECTOR@WHISPERCREEKNORTHHOA.COM

5. THE PURPOSE OF THE BOARD IS TO CARRY OUT THE DECLARATIONS THAT ARE ATTACHED TO EACH LOT FOR THE BETTERMENT OF THE WHISPER CREEK NORTH FAMILIES AND NEIGHBORHOOD

  a. THE BOARD WORKS WITH THE VILLAGE OF MOKENA AND BEARYS LANDSCAPING ON THE CUTTING AND MAINTENANCE OF THE PONDS AND COMMON AREAS

6. FINANCIAL REPORT REVIEW (JEAN)

a. YEAR TO DATE OF SEPTEMBER 30, 2022 INCOME AND OPERATING EXPENSES ARE AVAILABLE FOR REVIEW.  PLEASE SEND AN EMAIL REQUEST TO DIRECTOR@WHISPERCREEKNORTHHOA.COM FOR COPIES OF THE FINANCIAL INFORMATION.

b. WE WILL NOT TO POST ANY FINANCIAL INFORMATION ANYWHERE

7. OLD BUSINESS (JEAN)

a. APPROVAL OF MINUTES 

b. THIS BEING THE FIRST MEETING WITH THE NEW BOARD OF DIRECTORS, THERE ARE NO PREVIOUS MEETING MINUTES TO BE APPROVED

c. ABBREVIATED VERSIONS OF THE MINUTES ARE ON THE WEBSITE

8. NEW BUSINESS

a. SIGN EXPLORATION (GREG)

b. SIGN DESIGNS/SIZES (JEAN)

c. SURVERY CREATION (GREG)

d. BOULDER RIDGE 4 UPDATE (JEAN)

e. WOODED AREA FOR SALE ON BIGFARMS.COM (JEAN)

f. POND & GRASS MAINTENANCE (JIM)

  i. POND TREATMENTS ARE REPORTED

  ii. USED WATER BAGS FOR THE SUMMER

  iii. GRASS AREA HAS BEEN TREATED TWICE

g. SIDEWALK REPAIR UPDATE (JIM)

h. SOUND WALL UPDATE (JIM)

i. DISCUSSION OF RULES AND REGULATIONS REFINEMENT (JIM)

j. FLAG DONATIONS (JIM) 

  i. 3 X 5 OR 4 X 6 IN SIZE

  ii. AMERICAN, MILITARY OR SPORTS FLAGS

9. OPEN SESSION FOR RESIDENT COMMENTS (JIM)

-7:53pm Meeting adjourned

ARCHIVED MINUTES

APRIL 13, 2022

MEETING HELD AT 19053 WHISPER CREEK WAY MOKENA  / GARAGE

6:32pm Start

*Pledge of allegiance

*5 residents attended

*Mission Statement given from the President

*Opening comments from the President

-The Quarterly / Annual meetings will be changed to Annual meetings only going forward

-Informed residents to please continue to contact the Board of Directors thru the HOA Web page and not text to individual board members so that all board members will be aware of requests and comments about WCN

*Residents were asked to please use the WCN Facebook page to notify other residents of anything going on in the neighborhood activities wise or other. Also, to let the board know of any ideas / suggestions they may have for the board to consider and get accomplished.

*Treasurer gave an up-to-date financial report

-67 lots have been collected from for the annual HOA dues

-Was announced that no financial statements will be disclosed publicly but are available upon request

*Board discussed ideas of how money could possibly be spent on in WCN

-Monuments or hand-crafted wooden signage at the entrances of WCN by the bridge and the new phase being developed.

*7 residents at 6:48 attending

*Discussions about the new management company for the Townhome Association hired as opposed to the old company which was very hard to deal with and the expenses we incur from them on a yearly basis.

-The complete area occupied by the Whisper Creek Subdivision is divided up as WCN is 51%, WCS is 37%, WC Townhomes is 22%. Based on the percentages it would seem that WCN should be in charge of the South entrance monument area expenses.

*Approval of minutes from last meeting

*Old business

-Rules & Regulations from the village discussed from last meetings notes

-President was trying to explain to a resident on how we cannot / hard to change the covenants that we were given. Proceeded to remind the resident that all Village rules. Regulations and ordinances supersede any of the WCN HOA covenants.

-Once any changes are made to the CCR’s and then approved and finished by the HOA lawyer, the Cook County board and the State of Illinois a postcard will be sent out of any and all covenants on it and mailed to the residents of WCN.

-Non compliance penalties were questioned to the board by a resident. The reply was that we are waiting for our lawyer to get back to us on his final review and approval in a much timelier manor than what has been going on.

*New Business

-There are 4 vacant lots left. 2 have been approved to be built on.

-HOA Board Election year brought up by the Pres

-Please email the board any notice of intent to run for a position on the board by June 30th

-Election will be held on Tues August 16th at 19053 Whisper Creek Way in the garage starting at 6pm ending at 8pm

*Also, the board will be posting Election info on the WCN Facebook page with all the info needed. 

***PLEASE, ANY ABSENTEE BALLOTS NEEDED MUST BE SUBMITTED BY 12PM SUNDAY AUGUST 7th THRU THE HOA WEBSITE. NO EXCEPTIONS

-Shorter / Longer / Alternating Terms brought up as a possibility in the future.

-The walkways at the bridge that are sunken down are now on the Villages schedule to be raised or fixed or replaced soon in the Fall of 2022 after bids are all received and approved by the Village Board

-Mail boxes that are leaning or are in need of repair may be able to be fixed / replaced by a new guy TBD. Details to follow.

-ATV discussion once again was brought up. Possible deterrents are speed bumps to be placed on streets. Police participation increased, if possible, in controlling the ATV traffic coming from Phase 4 of Boulder Ridge in the NE part of WCN.

*Meeting adjourned at 8:04pm

 APRIL 22, 2021

• Pledge of allegiance
• Agenda overview
• Presidents Statement
• Previous minutes approved
• Asking of residents to use the HOA email to communicate with the HOA Board instead of texting/instant messaging/or outside conversation with a board member
• Conversation about mandates from Village of Mokena to be incorporated in our covenants
• Went over information about new additions to be added to our covenants such as unobstructed sidewalks, time limits on RV / recreational trailers being parked in driveways, garbage cans not in plain sight, pond chemicals / additives not allowed by residents, pet expectations of residents to be cleaning up after them on walks, HOA fees for fines & enforcement of late fees, time frames on infractions by any residents (1st - 2nd - 3rd notice), trampoline guidelines, 
• Resident questioned if neighborhood gets to vote on new regulations going into HOA covenants
• HOA Meeting frequency of time frames discussed. Once or twice a year
• HOA is making arrangements to have pond areas done for weed & feed twice a year going forward upon Village approval
• Pond clean up by the Village still continuing
• Several large trees were planted by the Village around the main pond & old dead trees removed
• Talk about a neighborhood clean up with residents volunteering
• Board is asking if Village or Hartz is responsible for some clean up around bridge and Creek
• Financial statements given along with lots sold, lots available, lots that have paid or not paid the yearly fee
• Residents were asked for suggestions on things they would like to see, how to improve our neighborhood
• Phase 4 construction off of Townline Rd discussed
• Statement read by Treasurer in regards to residents awareness about working with their fellow residents on any issues & board awareness on any issues that come up
• Discussion about deck boxes / cabinets being considered as an above ground structure
• Meeting adjourned 
• Meeting was held from 6:30pm to 8:11pm 

DECEMBER 3, 2020

• Agenda overview
• Mission Statement
• Old Business discussed
• Previous minutes approved
• Asking of residents to use the HOA email to communicate with the HOA Board instead of texting/instant messaging/or outside conversation with a board member
• Financial report overview
• Remaining number of Lots available
• Recent plans approved by the board
• Mail boxes Leaning / corrosion / replacement cost / Gaines manufacturing Keystone mailbox to be put on website & Facebook
• ATV & Dirt Bikes traveling thru our neighborhood streets / concrete barricades not to be installed at points of entry due to liability.
• Solicit of Flag donations from residents for the flag poles at the entry way to WCN.
• Suggestions / Comments from residents
• People / Residents still not stopping at Stop Signs, Speeding in neighborhood
• Request from Home Owner for Garbage can to be placed at entry of walking path on South side of bridge was not done from previous meeting.
• Main pond in middle of neighborhood condition /  cleaning up /  next step for improvements conversation
• Residents inquired about New Park being built off Regan Road
• Next Quarterly meeting to be held on April 22nd at VFW Hall Mokena 6pm 
• Meeting was held from 6:10pm to 7:27pm

AUGUST 27, 2020

• Agenda overview
• Mission Statement
• Common area mowing
• Asking of residents to use the HOA email to communicate with the HOA Board instead of texting/instant messaging/or outside conversation with a board member
• Financial report overview
• Remaining number of 14 Lots available and the involvement of the Village of Mokena with the approval process
• Recent plans approved and not approved by the board
• Mail boxes Leaning / corrosion / replacement cost
• ATV & Dirt Bikes traveling thru our neighborhood streets at high rates of speed & disregard to the neighborhood, involving the Village in possibly getting concrete barricades installed at points of entry.
• Thank you for the donation of the HOA Board meeting sign posted on the street to  Dan & Peggy Bulat
• Solicit of Flag donations from residents for the flag poles at the entry way to WCN.
• Suggestions / Comments from residents
• People / Residents still not stopping at Stop Signs, Speeding in neighborhood
• Concerns of Safety issue with Children often playing in the streets with traffic present
• Flyer to be put in mailboxes about  slowing down and watching out for our children in the neighborhood
• Garbage can from Village to be placed at entry of walking path on South side of bridge
• Questions about forming of committees for certain things in the neighborhood
• Main pond in middle of neighborhood condition /  cutting of area conversation
• Meeting was held from 6:40 to 8:15pm